TO: Mayor and Council
FROM: Executive Team
DATE: January 25, 2009
RE: ACTIVITY UPDATE – WEEK OF January 17-23, 2009
· The Assistant City Manager and the Housing staff met with the owners of the Lakewood Apartments to discuss a rehabilitation program to address safety issues and residents’ concerns at the complex.
· The Assistant City Manager and Housing staff met with the non-profit housing provider Self Help Enterprises about the City’s possible role in financing the purchase of 11 single family homes by income qualified residents.
· Economic Development/Redevelopment Manager attended the Chamber Mixer.
· Turlock representative, Nick Hackler and Economic Development/Redevelopment Manager attended the Stanislaus County Economic Development Action Committee (EDAC) meeting.
· Staff met with financial advisor, underwriter and bond counsel to discuss the potential issuance of bonds for the public safety facility.
Housing Program Services:
· Staff met with the Central Valley Coalition for Affordable Housing (CVCAH) Executive Director to review the satellite dish concerns of the tenants at Cherry Tree Village. Buckingham Properties, Management Company for Cherry Tree Village and CVCAH are looking into all possible options in order to resolve the issues.
· On January 8, staff attended the monthly City Managers group to discuss two topics- implementation of SB 375 and agricultural mitigation programs. The City Managers had requested the attendance of all planning directors to discuss a regional strategy to approach both topics. Representatives of the League of Cities and StanCOG attended the meeting as well. At their regular monthly meeting, the Planning Directors group had agreed upon a request to StanCOG to hire a special consultant using SB 732 funds (the only available State funding source for implementation of SB 375) to work with the cities and the County to develop the Sustainable Communities Strategy required under SB 375. StanCOG must prepare and submit the regional plan to the California Air Resources Board concurrently with its next Regional Transportation Plan update in 2011. The general consensus of the group is that the San Joaquin Valley Blueprint that is going through the multi-county adoption process is not defined broadly enough to satisfy the requirements of SB 375 and should not be adopted as the Sustainable Communities Strategy for Stanislaus County. As such, it will be necessary to prepare this plan over the next two years. Vince Harris, the executive officer of StanCOG, stated that he would work with the federal funding agencies to verify whether federal planning funds made available to StanCOG may be used for this source as well. A follow-up meeting has been scheduled for the City Managers meeting in March (date to be determined).
· At the same meeting, the County presented its update to the County Public Facility Fee Program. The update would result in a substantial increase in the fees for new development in both unincorporated areas and cities. A separate meeting is being scheduled on February 17 to review the draft report as the City Managers group ran out of time to fully address the issue.
· Robert and Angie Carmona attended a predevelopment to discuss a retail bakery at 117 S. Broadway Ave. A retail bakery is a permitted use within the Downtown Core (DC) zoning district. Aside from a building permit being required for all necessary tenant improvements staff had minimal comments on the project.
· Over the past eight months, Planning Division and Neighborhood Services staff has been busy with the administration of the Shopping Cart Containment and Retrieval ordinance. Twenty-nine (29) of the thirty-four (34) retailers who were originally required to submit and obtain approval of a shopping cart containment or retrieval plan have successfully done so. The majority of the outstanding retailers who have not submitted a plan yet are working closely with staff in order to submit a plan as soon as possible to achieve compliance with the ordinance. Staff has also been working to create new methods of ensuring that new retailers who open businesses in Turlock will complete a shopping cart containment or retrieval plan prior to opening for business. Overall, Turlock retailers have been extremely professional and friendly in working with staff to comply with this new requirement.
Capital Improvement Projects
Capital Projects under construction
Completed Capital Projects
Number of Capital Projects currently under construction
Number of Completed Capital Projects
Total of Capital Projects budgeted for FY 08/09
Projects in Construction
· Golden State and Tuolumne Road Signal, Contract Amount $1,786,903.95: The railroad watchman will return February 2nd. At that time the contractor will be able to continue work in the railroad’s right of way.
· Water Reservoirs and Pump Stations, Contract Amount $6,144,300.00: Contractor is working on installing the piping on-site at the D Street location. The coating still needs to be applied to the tanks.
· CNG Slow Fill Station, Contract Amount $216,542.00: We have submitted plans to the Building Department for their review.
· Fire Station #1 Parking Lot, Contract Amount $436,327.85: Installing masonry fence columns.
· Traffic Signal at Orange & South Avenue, Contract Amount $178,213.00: Contractor is on site and construction has started.
· Interim Police Evidence Facility, Contract Amount $1,004,810.00: The facility is now weather tight and the contractor is working on the plumbing and electrical.
· Commercial Water Meters, Contract Amount $1,031,945.00: In the contract stage.
· Trench Repair 08/09, Contract Amount $142,489.00: A preconstruction meeting has been scheduled for January 29th. Work is expected to begin on February 2nd.
· Antenna at Fire Station No. 1, Contract Amount $77,876.64: In the contract stage.
· RFP’s – Landscape/Signage Beautification Project: Staff is reviewing the RFP’s.
· Tennis Court Resurfacing at Columbia Park, Contract Amount $17,505.00: The apparent low bidder is First Serve Productions from Danville and will go to council for approval on January 27th.
· Renovations at Columbia Park: Out to bid opening on February 5th.
· Broadway Sidewalk, Contract Amount $158,593.00: The contractor has a minor punch list to complete and waiting for TID to power up the street lights.
· Fire Station #4 Roof Repair: In the contract stage.
Projects in Design
· West Main Street and Fransil Signal: Working on acquiring right of way.
· Colorado and Monte Vista Signal Interconnect: Waiting for authorization from Cal Trans, which is expected to be in March.
· City Hall Projects: Staff is creating a Request for Proposal.
· Water Line Replacement: Working on the improvement plans.
· Sewer Line Replacement: Working on the improvement plans.
· Well #40: The well drilling is complete and the contractor will be ordering the pump.
· Prop 1B Overlays: Surveying has been completed; staff is now preparing the plans.
· Kilroy and N. Walnut Road Pump Stations
· Play Park at Columbia Park. This project will include installing water, storm, retaining wall and sidewalk.
Building & Safety
· Among the 20 building permits applied for this week:
ü 250 N Broadway – New building “Carnegie Arts Center”
· A total of 20 building permits were issued this week.
Traffic & Transit
· The Federal Transit Administration review will be held at the end of April. Staff is gathering pertinent paperwork that is required for the audit.
· Updating website for traffic count information.
· Updating traffic signal specifications.
· The 2009 Swap Meet at the Stanislaus County Fairgrounds is this weekend. Soderquist Road will be closed between Fulkerth Road and East Canal Drive:
Friday, 1/23/09: Closed 2:00 p.m. to 4:00 p.m.
Saturday, 1/24/09: Closed 5:00 a.m. to 11:00 a.m.
Sunday, 1/25/09: Closed 5:00 a.m. to 11:00 a.m.
Joett Drive: Closed between Fulkerth Road and Pavillion Way
Beginning at 5:00 a.m. Saturday 1/24/09
Ending at 3:00 p.m. Sunday 1/25/09
Public Facilities Maintenance Division:
· Six staff members attended Pesticide Applicator’s Safety Training in Modesto on Jan. 21st. Staff is required to attend 20 hours of Pesticide Training classes every two years in order to keep their Pesticide Applicator’s Certifications current with the State. This is also a requirement of their flexible staffing with the City.
· Management staff met with the Architectural firm for the new Public Safety Facility to discuss the landscaping and building concerns.
· Cimarron Park – The City will be offering individuals, families, and businesses the opportunity to donate $100.00 toward the purchase of a living tree to be planted at the City’s newest neighborhood park, Cimarron Park, on National Arbor Day, April 24, 2009. For a $100.00 tax deductible donation, your name will be engraved with up to 30 characters on a plaque that will be installed at the park as a lasting tribute to each supporter of this project. Each supporter and their family will be invited on April 24, 2009 to plant their tree in the park along side of the Mayor, Council members, and City staff. This was a great event last year and everyone that participated really enjoyed themselves. You can participate in the planting of your tree as much or as little as you would like. City staff will be on hand to help you. The event begins at 10:00 a.m. with a short program and a proclamation read by the Mayor declaring the day as National Arbor Day and then the planting begins! If you have any questions or would like to participate contact Rick Harden or Carla McLaughlin.
· Califia Statue – Drained water, scrubbed, cleaned, and refilled water in the fountain.
· Central Park – TID removed four Birch trees and one Modesto Ash tree from behind the Chamber Building that were growing into the electrical lines.
· Columbia Park – Management staff met with Engineering and the Architectural firm for a pre-construction meeting for the Marty Yerby Facility and Pal Building remodel.
· Sports Complex – Re-seeded goal areas on north fields, pruned Crape Myrtle trees, and installed sod at new basketball court in the West Wingette Park.
· Filled over 300 pothole areas on both northbound and southbound S. Golden State between East Ave. and F Street, 16 areas of potholes on eastbound Monte Vista between Dels Lane and Niagra, 4 areas of potholes on Zinfandel near Johnson, and 3 areas of potholes on Flower St for a total of 3 tons.
· Picked up leaves in Zones 3, 4, 5, 6 and 7 totaling 13 ½ loads of leaves weighing 132 ½ tons.
· Replaced 3 miscellaneous street signs, responded to debris from vehicle accident at Canal and Olive and debris in roadway on Monte Vista near Dels.
· Pruned Crape Myrtle trees on Christoffersen Parkway, Summerfield, and Springer. Sprayed weed killer on Christoffersen Parkway, Berkeley, Bike Path, and Cimarron Park. Restaked trees at the South Basin and removed signs and trash from the medians.
· Cleaned the carpets in the Police Dept. and Recreation Building and painted the walls.
· Cleaned graffiti off of the Columbia Center and the PAL buildings.
Utility Maintenance Division:
· Replaced #2 hot water recirculation pump with spare.
· Replaced the 6 chlorine sensors in the chlorine building for annual PM. Replaced the magnesium anodes in the south evaporator.
· Removed large sewer plug in Keyes flume causing erratic readings.
· Repaired the air line for the bubbler system at sewer 40.
· Completed weekly WQC calibrations and instrumentation cleanings.
· Completed weekly sewer lift checks.
· Completed USA’s and street light work orders.
· Pulled sewer pumps at lift stations 9, 54 and 40.
Water System Projects
· Repaired a water service leak at 1697 Kenneth and 3050 Van Buren
· Upgraded the water service and installed a new AMR meter at 1366 Geer Rd and 915 E. Main St.
· Installed a new 2” AMR meter at 215 West Ave South.
· Collected 21 bacti samples for the third time at Enterprise Pk on W. Glenwood.
· Made a 4” hot tap for the fire service for the new building at 900 Palm.
· Replaced the fire hydrant that was damaged in a car accident at Geer and Monte Vista.
· Installed a new 1” water service and meter at 1255 Geer Rd.
· Installed a 2” AMR meter at 1391 5th St.
· Installed a new 1” water service and meter at 1000 West Ave South.
Sewer and Storm System Projects
· Repaired the 6” sewer main line at 2325 Arbor- 4 ft
· Installed sewer clean out at 320 Mitchell, 777 & 767 S. Minaret and 220 Clark
· Cleaned 3,757 ft of existing sewer main line Grid C-8, C-9 &E-11 this includes monthly runs.
· Televised 1,338 ft of new sewer and 5 laterals at 1100 Glenwood , Enterprise Park
· Televised 2,068 ft existing sewer main line Grid E-11,
· Three month and six month Power Rodder Maint. runs, 3,013 Ft.
Miscellaneous and Special Projects
· Assisted the contractor on end point replacement at various problem locations.
Diagnosed and repaired vehicles/equipment for the following divisions and departments:
· Police – 10 work requests
· Transit bus -14 work requests
· Public Facilities -15 work requests
· Utility Maintenance – 9 work requests – included Electrical, Collections and Water
· PM’s Preventive Maintenance work requests – 12 which include, A’s, B’s, CHP’s, Mini’s, etc.
· Staff attended and participated in a Study Session with School officials pertaining to Gangs. This study session was requested and led by Chief Gary Hampton as part of the Mayor’s Gang Task Force.
· Staff attended Prevention, Early Intervention Stakeholders meeting with school and County officials regarding the writing and submission of a grant through the State Department of Mental Health.
· Staff completed and submitted the After-school Program work plan for 2008-2011, as requested by Stanislaus County Office of Education. The plan outlines activities, objectives and outcomes of After-school programs at elementary schools receiving ASES funding.
· Staff attended meetings of the Turlock Community Collaborative, Stanislaus Children’s Council. Division Manager the Social Services/Non-Profit Day of the Leadership Turlock Program held on Friday, January 23.
· Reception for the City Gallery exhibition “Botanical Fusion” was attended by more than 120 guests. $456 was raised in the raffle to benefit the Carnegie Arts Center Foundation; winners included three City employees and four participating artists. To date four works of art in the exhibition have been sold and response to the show has been overwhelmingly positive. It remains on view through February 25.
· Staff and the Carnegie Design Committee met with architect Larry Wenell on the 15th. Plans for the new building have been submitted to the Building Department for permit review.
· Staff met with part-time Art Teachers to begin establishing a summer class schedule. Access to facilities at the schools may determine how many classes can be offered.
Regulatory Affairs Division:
· Annual Water System Statistics Report: We submitted our annual Public Water System Statistics report to the State Department of Water Resources. Last year, we pumped 7.99 billion gallons of water, down from 8.3 billion gallons in 2007. Further, 361 million gallons of recycled water was provided to the TID for cooling purposes at the Walnut Energy Center, up from 59 million gallons in 2007. Therefore, we are making some headway in reducing water consumption and increasing the use of recycled water. Last year’s relatively mild summer meant that less water was used in the peak months; however, the dry fall and winter meant that more water was used in the traditional “off-peak” months.
· Water Funding Workshop – Congressional Economic Stimulus Bill: The State Water Resources Control Board hosted a funding workshop in Sacramento regarding HR 7110, the Congressional Economic Stimulus Bill. The Bill would double the amount of funding California currently disburses for wastewater and drinking water projects. Turlock has a number of “shovel-ready” projects that would be good candidates for funding. Nevertheless, we expect stiff competition, as it is obvious that the funding will be oversubscribed.
· Crime Stoppers: Staff is assisting with the development of outdoor sign displays for the Crime Stoppers campaign, to be displayed on the LED billboard located at the fair.
· “100 Things to Go Green”: The 100 Things to Go Green booklet is currently being printed, and is scheduled to be available the first of February. The booklet is a compilation of all of the 100 E-tips that were distributed throughout 2008 in commemoration of Turlock’s Centennial Celebration.
Water Quality Control Division:
· The Regional Water Quality Control Facility is operating well. Preventative maintenance activities during this period were conducted by staff.
· Staff collected the required weekly R1, R2, R3, R4, R5 samples on Wednesday
· Contractors continued working on the Fuel Cell Project. Representatives tested equipment throughout the week.
· The WQC Supervisor and Division Manager attended required “Ethics Training” hosted by the City of Turlock.
· The Ferric Chloride bulk transfer pump for the Acid and Methane phase digesters broke a drive shaft.
· The Electrical Maintenance staff installed a new pump and ordered replacement parts for the old unit. Ferric Chloride is used at the digesters to reduce the Hydrogen Sulfide level in the Methane gas produced during the digestion process. The hydrogen sulfide gas is very corrosive and must be reduced to a manageable level to protect equipment that utilizes methane gas as a source of fuel.
· The WQC Facility has encountered 376 days without a lost time accident.
· Fire Services responded to a total of 86 emergency calls for service between 1/16/09 and 1/22/09. The break-down of calls were as follows:
ü EMS: 61
ü Assist Invalids: 6
ü No Patient Contacts: 3
ü Building Fire: 2 *
ü Check Outs: 2
ü Unauthorized Burning: 2
ü Public Service: 2
ü Vehicle Fire: 1
ü False Alarms: 1
ü Dumpster Fire: 1
ü Person In Distress: 1
ü Chemical Spill: 1
ü Wrong Location: 1
ü Water Problem: 1
ü Smoke Detector: 1
* Both building fires were small, with about $500.00 dollars in damage to each. The first was at the Hotel, 191 N. Tully. It was caused by an employee using a butane torch around some wall paper.
· The second fire was at a 401 E. Linwood, a single family residence. This fire was caused by the occupants placing fireplace ashes in the garbage can.
· Engine companies have also been involved in helping the instructors at the fire academy. I attended a meeting and did some preliminary fact finding for a county wide communications grant for the fire agencies.
· The eight new Firefighters continue their didactic and manipulative training in their final week of a six week Turlock City Fire Academy. The Firefighters have been instructed this week in the following topics: rope rescue training, forcible entry methods and techniques, auto extrication and live fire operations for structure firefighting. A night time training drill was held on 01-16-09 and the academy members performed manipulative evolutions covering the various topics previously covered.
· Two Battalion Chiefs attended ICS 300 / 400 Emergency Operations Center training in Modesto this week.
· Ongoing skills maintenance for probationary and newly promoted Firefighters, Engineers, Captains and Relief Battalion Chiefs includes task book and course book assignments, as well as, manipulative skills and exercises.
Calls for Service 2035
Criminal Investigations 248
Land Calls 235
Wireless Calls 130
Incoming Admin Calls 2100
Outgoing Calls 894
Grand Total of All Calls 3,359
Sworn Personnel- 86
Deployed 75 (11 Officers: Field Training)
Non-Sworn Personnel- 47
Special Operations Division:
· Investigators received a drug tip that led to them obtaining a search warrant for a residence in the 700 Block of W. Taylor Rd. The resident answered the door and allowed entry into the home. Investigators found over $1,000 in cash and over 40 marijuana plants growing in the home. An adult male was identified as being responsible for the cultivation and will be charged for numerous felony violations. Asset Forfeiture proceedings have been initiated for the seizure of the money found.
· Our neighborhood services supervisor was a guest of honor at the Stanislaus County Mentor of the Year Dinner. This was the 10 year anniversary of our supervisor having received the first ever award from this program.