This document is the City of Turlock Activity Update for the week of February 14 – 20, 2009. The activity update is meant to keep the Turlock City Council and all areas of the government organization on the same page. The community may also view the complete document here at TurlockCityNews.com as it was sent out by the City of Turlock.
TO: Mayor and Council
FROM: Executive Team
DATE: February 27, 2009
RE: ACTIVITY UPDATE – WEEK OF FEBRUARY 14-20, 2009
· No new items to report
Housing Program Services:
· The Housing Division was informed by HUD that the City of Turlock will be receiving an additional $200,913 in CDBG funds through The American Recovery and Reinvestment Act of 2009.
· The Housing Division HCD was informed by HCD that the Neighborhood Stabilization Program (NSP) applications are to be available in mid-March. The City of Turlock is eligible to receive $1.5 million from this program.
· HUD will be monitoring the Housing Program Services Division during the week of March 23, 2009.
· Last week, the Project Development Team for the SR 165 corridor and interchange Project Study Report met to review a revised draft purpose and need statement for the project. The purpose and need statement is a required element of the Project Study Report and establishes the goals and objectives for the improvement project. The next steps for the draft purpose and needs statement it review and approval by the advisory committees. The Citizens’ Advisory Committee will meet on March 4 and the Policy Advisory Committee is tentatively scheduled on March 18. The City of Turlock has representatives on both committees.
· On February 19, Planning staff met with representatives of the County of Stanislaus, the City of Patterson, and StanCOG to discuss the possibility of submitting a joint Caltrans planning application grant to start the planning work for South County Corridor. The County has agreed to use its Public Facility Fee funds to prepare a plan line study for the West Main corridor, which comprises the majority of the South County Corridor, from the western Turlock City Limits to the San Joaquin River. StanCOG will submit a planning grant to establish the corridor alignment west of the San Joaquin River to Interstate 5. The study will examine alternative alignments, conduct public outreach and hearings to select a preferred alignment, and develop a plan line for adoption by all affected agencies. At Thursday’s StanCOG Technical Advisory Committee, the City Managers will be asked to support a Caltrans grant application to provide a portion of the funding for the western portion of the corridor through the County, just north of the current City of Patterson limits. At its March 11 meeting, the StanCOG Policy Board will be asked to support the grant application and to provide preliminary approval to use its planning funds to provide the matching funds for the Caltrans grant application.
· Flyers will be mailed in March utility bills for first Community Workshop on the General Plan Update to be held at Turlock Senior Center on March 26 starting at 6 pm. The goal of the meeting is to seek public input on the draft vision, goals and principles to guide the General Plan Update. The input received at this meeting will be presented to the City Council and Planning Commission at a joint meeting to be scheduled in April. The tentative date for the joint meeting is April 23, pending confirmation of attendance of the members of the Council and Commission. An Existing Conditions Report is being prepared which includes the draft projection of population and employment growth that can be expected over the next 20 years. The report will be made available three (3) days prior to the meeting the project web page: http://www.gpupdate.turlock.ca.us. Members of the public are signing up for online notification of information updates and meeting announcements by subscribing to the project web site. We are making a major effort to get the word out on this meeting by including an announcement in the upcoming utility bill, running a meeting announcement on local cable and through a press release. Due to budget constraints, postal mail notification of community meetings will be very limited after the first community meeting. We are hoping to get as many people as possible signed up for e-mail notification to reduce mailing costs and to keep everyone up to date on the latest information related to the project.
· Predevelopment staff met with the property owner and potential tenant for 240 South First Street. This property was previously used as warehouse for bakery items with a small retail area. The new tenant is interested in opening a tire shop at this location. This is a change in use for the property requiring improvements to the property and the building before the new use can commence. A building permit would have to be issued, fire sprinklers and improved sidewalk, street trees and driveways would have to be installed among other improvements. These requirements will apply to any new use in this building.
· Predevelopment staff as well as members of Municipal Services met with representatives of Foster Farms regarding the connection of Foster Farms Feed Mill (3600 W. Main) to City water service. The mill is currently served by a well and since there is a scheduled City project taking place within the near future they are hoping to tie their water connection concurrently with the City project. Primary comments were related to the time schedules of both projects as well as the logistics of the water connection. Staff will be working with Foster Farms closely as both projects move forward.
Capital Improvement Projects:
· Capital Projects under construction
· Completed Capital Projects
· Number of Capital Projects currently under construction
· Number of Completed Capital Projects
· Total of Capital Projects budgeted for FY 08/09
Projects in Construction
· Golden State and Tuolumne Road Signal, Contract Amount $1,786,903.95: This project has been put on hold until the railroad comes back on March 17th.
· Water Reservoirs and Pump Stations, Contract Amount $6,144,300.00: The coating has been applied to the inside of the Kilroy site and the contractor started this week on the D Street site. It normally takes two weeks to apply the coating.
· CNG Slow Fill Station, Contract Amount $216,542.00: We received the plan check from building and sent to the contractor to make corrections.
· Fire Station #1 Parking Lot, Contract Amount $436,327.85: Removal of the storm water chambers started yesterday.
· Traffic Signal at Orange & South Avenue, Contract Amount $178,213.00: The poles and heads have been installed and wiring of the signals has started.
· Interim Police Evidence Facility, Contract Amount $1,004,810.00:
· Commercial Water Meters, Contract Amount $1,031,945.00: Meters have been ordered.
· Trench Repair 08/09, Contract Amount $142,489.00: The contractor completed the job yesterday and a notice of completion will go to council in March.
· Antenna at Fire Station No. 1, Contract Amount $77,876.64: Preparing to submit plans to the building department.
· RFP’s – Landscape/Signage Beautification Project: Staff has selected Gates & Associates out of San Ramon, California and will take to council for their approval.
· Tennis Court Resurfacing at Columbia Park, Contract Amount $17,505.00: In the contract stage.
· Renovations at Columbia Park: The engineer’s estimate for this project was $330,000. The apparent low bidder is Harris Builders of Hilmar with a bid of $207,500.00. This will go to council for approval on March 10th.
· Broadway Sidewalk, Contract Amount $158,593.00: Waiting for TID to power up the street lights.
· Fire Station #4 Roof Repair: In the contract stage.
· Kilroy and N Walnut Road Pump Stations: Out to bid, opening on March 12, 2009.
· Columbia Park Play Area: Out to bid, opening on March 5th.
Projects in Design
· West Main Street and Fransil Signal: Working on acquiring right of way.
· Colorado and Monte Vista Signal Interconnect: Waiting for authorization from Cal Trans, this is expected to be in March.
· City Hall Projects: Staff is creating a Request for Proposal.
· Water Line Replacement: Working on the improvement plans.
· Sewer Line Replacement: Working on the improvement plans.
· Well #40: The Planning Division is reviewing plans for a Minor Administrative Amendment.
· Prop 1B Overlays: Engineers have identified 52 trees to be removed from the Canal Drive median between Geer Road and Main Street for the reconstruction of Canal Drive.
· Slurry Seal for Assessment Districts
Traffic & Transit:
· The Federal Transit Administration review will be held at the end of April. Staff is gathering pertinent paperwork that is required for the audit.
· The latest figure for funds from the Stimulus package is $1.7 million for a transit facility. All jurisdictions are coping with the daily changes of rules related to expenditure of the funds.
Building & Safety:
· Among the 18 building permits applied for this week:
ü 3000 Countryside Dr – Tenant improvement / interior remodel for “Target”
ü 500 W Glenwood Ave – Rebuild metal building (previous fire damages)
· Among the 18building permits issued this week:
ü 1609 Lander Ave – Tenant improvement for “Little Caesars”
· Certificates of Occupancy were issued for the following projects:
ü 3301 Countryside Dr – “Fairfield Inn & Suites” (temporary certificate of occupancy)
ü 2300 Maryann Dr – Warehouse building with office space
· Staff has been working with a number of developers that have bonds tied to their projects for security purposes. In this current state of the economy, many developers are having problems with their banks pressuring them to get their bonds released early or not wanting to reissue their current bonds.
· Staff has also been busy fielding questions from appraisers and real estate agents regarding various parcels in the city.
Active Submittals in process
· 13 Improvement Plans
· 7 Parcel Maps
· 16 Subdivision Maps
· 4 Lot Line Adjustment
· 7 Road Dedications / Public Utility Easements
· 16 Approved Plans waiting for permits to be issued
· 1 Capital Project
· 1 Abandonment
· 2 Road Dedications
· 5 Public Utility Easements
· 1 Certificate of Correction
· 1 Encroachment Agreement
· 1 Notice of Completion
· 1 Release of Street Improvement Agreement
· The survey crew has been working on the following projects:
ü Boundary work and plotting for City Project #0869 – Canal Drive Reconstruction.
ü Topography and boundary work for City Project #0848 – Water Line Replacement Fiscal Year 08-09.
ü Topography and plotting for City Project #0918 – Taylor Road / Tegner Road French Drain.
ü Boundary work and additional topography for City Project #0901 – Slurry Seals 2009
Public Facilities Maintenance Division:
· Six members of the PFM staff attended Pesticide Applicators training in Stockton. The course covered liabilities for pest control operators, impact of new State Water Budget on plant health, managing Turf grasses in winter and early spring to reduce pests and disease, burrowing animal control without pesticides or traps, effective use of composted green waste in the landscape, plant growth, algae control, oil spill clean up, vertebrate pest management, and demonstrations. The PFM division requires maintenance workers to have a current pesticide certification. The State Department of Pesticide Regulations requires 20 hours of continuing education units in order to renew your pesticide certification every two years. Staff received 7 DPR hours for attending this training.
· Centennial Park – Installed tree guards around trees for horticultural practices and to protect the trees from vandalism.
· Donnelly Park – Replaced soffall cushioning material in playground pit.
· Summerfaire Park – Pruned trees, replaced soffall cushioning material under the swing area and replaced swing strap on the seat, and cleaned debris left in storm basin from the last storm.
· Gettysburg Park – Removed graffiti in the park.
· Christoffersen/Walnut Storm Basin – Clean debris left in storm basin from the last storm.
· Pedretti Sports Complex – Field prep for league games, pruned shrubs in field 5 parking lots, worked on all planters, sprayed weeds, worked on play area, cleaned and painted tables and BBQ pits, took graffiti off sidewalk wall, and repaired sprinklers.
· Turlock Regional Sports Complex – Prepped fields for softball and soccer games, worked on goals, irrigation repairs, and cleaned restrooms floors with acid wash.
· Pruned trees and sprayed right-of-ways, storm basins, and parks throughout the city. Staff did a general cleanup throughout the parks and storm basins due to the storm.
· Graffiti continues to be a problem at all parks and throughout the city.
· Crews continue to do general maintenance, mowing, blowing, edging, weeding, irrigation repairs, cleaning, rake soft fall and playground safety inspections daily at all parks and storm basins.
· Trim tree limbs back at 380 Quincy, Palm and Olive, Radcliff and Tulane, 2900 Dels Lane, Curt and Andre, Brevard at Dalarna and Sierra Street due to problems they had during the leaf pick up season. These trees were creating safety issues.
· Repaired and replaced 23 miscellaneous street signs and cleaned around signs on Berkeley at Tuolumne and on Olive at Minnesota.
· Responded to a large limb in roadway in the 400 block of N. Broadway, bike route sign post knocked down at Canal and Palm, island nose delineator knocked down at N. Golden State near Taylor, over-head street name sign bracket broken at Monte Vista and Berkeley.
· Removed trash and advertising signs from medians, trimmed trees back from the wall, pruned shrubs, roses, Day Lilys, and wood chipped planters on Christoffersen Parkway.
· Cleaned the grout in upstairs and downstairs men’s and women’s restrooms at City Hall and replaced light bulbs throughout the building. Replaced faucet and water supply line under the sink in the kitchen at the Senior Center and blew off leaves and removed excess water from the roof. Stripped and waxed floors at Animal Control and Water Quality Control.
· Recreation Division Manager and staff met with staff from Medic Alert to partner on the “Crayons to Computers” campaign. Medic Alert will also be purchasing an “ad” which will be included in the upcoming Summer Recreation Guide
· Staff is working with Save Mart Superstores in their SHARES community giving program. Staff will be raising funds for youth scholarships through the S.H.A.R.E.S. card. By using a card while shopping at the designated locations, 3% on every grocery dollar will support programs and scholarships. There are 250 Shares cards available. Since July 1, 2008, the Recreation Division has provided approximately $19,200 in scholarship funds. (These funds were received through the CDBG grant program).
· A total of 220 registrations were processed. Net revenue for the week totaled $11,410.90.
· Pedretti Park was the host field for Patton University who played a four game series over the weekend. The university informed the Recreation Division that their fields were down and they might need to use our complex for additional games this late winter and spring for the baseball season.
· Adult League spring softball began last week with 97 teams playing Tuesday through Friday. This is the largest turnout for the spring league. The previous spring season housed 90 teams. The spring league will continue through the middle of April, which is then followed by our summer season.
· Staff is working with Medeiros School to develop a morning recreation (PLAY) program. This will be a fee based program and will be self-supporting as are all of the Division’s PLAY Programs. This program came as a result of parents requesting a program such as this for their children.
· Artists will be bringing in entries for the Arts Commission’s 27th Annual Spring Juried Art Show on Friday and Saturday 2/27-28. Staff is coordinating a team of 20 volunteers to receive the artwork and assist in the judging process that takes place on Sunday, March 1. It is anticipated that about 150 artists, from communities spread throughout the Central Valley, will be bringing works to be considered for the exhibition at the City Gallery inside Turlock City Hall. 17 local businesses and individuals have sponsored cash awards for the winning entries, including a $500 Best of Show award sponsored by Teichert Construction. The exhibition will open to the public on March 6.
· Staff will make a presentation to two classes from CSU Stanislaus on February 23. Students from courses in Gallery Management and Professional Practices for Artists will be touring the City Gallery and discussing issues of curator ship, gallery management, working with museums, and developing careers in the arts.
Utility Maintenance Division:
· Reinstalled hycor #4 with new auger, wear-bars, and gearbox. Placed back in service.
· Removed 10 hp submersible pump at storm 15 for repair at Andrews Electric.
· Reinstalled 100 hp motor at well 15. Flushed well and chlorinated well casing. Awaiting sampling to place back in service. This well is now oil lubed.
· Howk reinstalled well 32 with oil lube. Flushed well and chlorinated well casing. Awaiting sampling to place back in service.
· Well 13 removed by Howk to repair shaft wobble and replace as oil lubed.
· Replaced mechanical seal on 10 hp Smith & Loveless rotating assembly for spare at sewer 4.
· Rebuilt spare hot water recirc pump #1.
· Completed weekly sewer lift checks.
· Completed weekly WQC cleanings and calibrations.
· Completed USA’s and street light work orders.
Diagnosed and repaired vehicles/equipment for the following divisions and departments:
· Police – 15 work requests
· Transit bus – 21 work requests
· Public Facilities – 28 work requests
· Utility Maintenance – 22 work requests included Electrical, Collections, and Water
· Fleet – 3 work requests
· Engineering Division – 2 work requests
· PM’s Preventive Maintenance work requests – 20 which include, A’s, B’s, CHP’s, Mini’s, etc.
Water System Projects
· Repaired a water mainline break on Cahill between Rose and Minaret. OD steel water line rusted out.
· Replaced damaged b-16 meter box.
· Replaced damaged EP and register at 954 Wayside.
· Flushed Well #15 and chlorinated.
· Flushed water main at 2400 N. Olive after sand complaint.
· Repaired the fire hydrant that was hit by a car at the corner of Geer and N. Golden State.
· Replaced the damaged 1” gate valve at 954 Wayside.
· Replaced meter gaskets at 1570 Countryside because of leak.
Sewer and Storm System Projects
· Ran water during storm and pumped storm water at various locations
· Replaced the sewer service and installed a c/o at 1795 Merritt and also at 702 Flower
· Located the sewer service and installed a c/o at 632 Chestnut
· Replaced 4’of the sewer service at 3101 Andre
· Poured back the sidewalk at 3101 Andre, 1795 Merritt, 180 Berkeley and 702 Flower
· Cleaned 2830 ft of existing sewer main line, Monthly Maint list and for televising .Grid D-7, H-8 and E-10.
· Cleaned 11 Catch basins.
· Televised 1919 ft of existing sewer line in Grid D-7, H-8 and E-10.
Water Quality Control Division:
· The Regional Water Quality Control Facility is operating well. Preventative maintenance activities during this period were conducted by staff.
· On Friday, February 20, 2009, the facility effluent NTU daily average was exceeded. Staff identified the cause of and effected operational controls to mitigate the reoccurrence of the problem.
· On Wednesday, February 18, 2009 Staff collected the required weekly R1, R2, R3, R4 and R5 samples.
· On December 10, 2008, the California Department of Public Health, Environmental Laboratory Accreditation Program (ELAP) conducted a site visit to the WQC Lab for accreditation renewal purposes. On Thursday, February 19, 2009, Laboratory staff received the “Findings” letter from the site visit. Lab staff is working on a response to the letter.
· Contractors continued working on the Fuel Cell Project. Staff worked with their representatives during a two day testing period beginning Wednesday, February 18, 2009. The plan was to run the Fuel Cell on 100% natural gas and then begin to blend in digester gas incrementally until the unit is running on 100% digester gas. Unfortunately, due to technical problems at the Fuel Cell, after 3 days of attempting to blend, the test was postponed.
· The WQC Facility has encountered 412 days without a lost time accident.
· All engine companies are training on the following subjects: HIPPA regulations, SIDS, elder abuse, hose evolutions, EMT skills, SCBA and turnout timed drills, ladder truck operations, extrication tools and extrication methods.
· Additionally, ongoing skills maintenance for probationary and newly promoted Firefighters, Engineers, Captains and Relief Battalion Chiefs includes task book and course book assignments, as well as, manipulative skills and exercises.
· The Fairfield Inn and Comfort Suites will be open for business soon. Nelson-Jameson warehouse on Humphrey Ct getting close to being completed. US Cold Storage well on their way. Had a back flow valve fail causing a delay.
Calls for Service 2195
Criminal Investigations 240
Sworn Personnel- 87
Deployed 75 (11 Officers: Field Training)
Non-Sworn Personnel 47
Field Operations Division:
Significant Events and Trends
· The following excerpts are examples of incidents (criminal activity) committed by persons on felony parole. Recent legal actions at the state level indicate that as many as 30,000 state prisoners may be released from prison early due to overcrowding and medical issues within the prison system
· An officer ran a vehicle license plate and discovered the car was stolen. He followed it until he had other units with him and then initiated a high risk stop. Two suspects were arrested. One 20 year old suspect was on state parole already.
· A 44 year old subject was arrested for burglary after being seen writing down UPC codes from products outside the store, then entering the store, and selecting the items before attempting to return them for cash. He was transported to County Jail. He gave Officers a false name. As it turns out, he had a warrant for his arrest for violating his state parole terms.